RCO — Record Manager

Track your physical and / or electronic records using 100% web technology.

Image 2000 supports all the major SQL databases including Oracle, IBM and Microsoft. Full DOD 5015.2 compliance. Runs on many different platforms and connects with mobile PDA’s and cellular phones.

FEATURES

Web based
Internet /Intranet

Electronic Signatures
and Fingerprint

Extensive Security

Electronic Mail Management

Unlimited coding
and Retention

Workflow

Electronic Imaging

Searching & Custom Reporting

Barcode Label creator

Web Engineering
Drawing Support

Imaging

High Speed Scanner
Hundred of scanners are supported from desktop units to ultra high speed scanners with duplex color scanning and OCR support.

Electronic File Management

Stream engineering drawings over the internet with
10-100:1 compression.

No matter what type of file you have, Image2000 will let you index and search for this document any way you want. The Internet or your private Intranet lets you share documents with your coworkers and customers anytime they need access. You can attach a retention schedule or have an authorization list for any document. People can quickly tell what documents have been checked out. Image2000 allows you to make temporary working copies. Users can publish to the web with ease.

Search

Image2000 provides many search functions to help you find information fast. You can create stored searches that you can modify and run at a later date.

With a few clicks you can add your own custom fields and then create custom searches with no programming required. Using the fast directory search you can find relevant items with a single button click. With one more click you can find related subject material.

Workflow

Automating your record process with workflow ensures a consistent and controlled business logic design. You can apply workflow in concert with documents or electronic forms management or you can run the software independently for any process.

With the enterprise java bean architecture you can scale the system taking advantage of clustering and maintaining high availability.

Workflow work items can be sent to mobile users via SMS (Short Message Service). SMS users can send data back to the Workflow server to update data items making for a system running anywhere and anytime possible.

You can edit a process in real-time with complete auditing and internet status reporting.

Security

You can assign records to groups of people or individuals. You can set multiple levels of security on any record or group of records.

Administrators can control which items get displayed for each group. One group may have the ability to create, edit and destroy records while yet another group may only view or create reports.

Image2000 gives you the flexibility to design security the way you work. Using electronic signature eliminates the need to create paper and can be linked with electronic workflow.

You can also add fingerprint verification for security and ensure documents are encrypted and not tampered with.

Retention Schedules

Retention Schedules help you maintain legal compliance and a clean and orderly system. Image2000 give you the power to have an unlimited number of retention schedules. You can assign retention schedules to any record. While most records are fairly static in nature you can use the auto-classify e-mail filter to automatically assign retention schedule to electronic mail.

With the retention batch update process you can reassign a new retention to a single record or a group of records that meets specific search criteria.

A powerful retention calculator lets you create custom retention formulas. You can create calendar or fiscal retentions.

Electronic Mail Management

Electronic mail has become a daily part of our lives and can easily overwhelm disk storage areas even with a single user. Electronic junk mail arrives in almost every mailbox.

Image2000 gives you the ability to create mail filters that automatically assign retention and route the mail to the correct filter with coding fields. You can store mail in the record management system, the local mail server or both.

When mail is stored in the record management system it will get assigned security based on where in the directory system the mail is stored.

Indexing / Coding

You can create an unlimited number of indexes for any record. The administrator can hide or show indexes at will. Several different data format types let you customize how data is entered and searched. You can have a digital signature data type.

Using data limits, conditions and pull down lists allows the administrator a mechanism to prevent erroneous data entry.

RCO provides outstanding service and support. Image2000 helps manage your records from anywhere 24X7.